About The Council

What do Parish Councils Do?

The Parish Council is independent of other levels of government i.e. Borough and County, but maintains a close working relationship with both. The powers of Parishes vary depending on how large and how active they are. The council will meet (at least) four times a year, including (at least) one public meeting.

Parish Councils are democratically elected to serve a defined local area. They are also the voice and conduit of 'grass roots' opinion and feeling to higher levels of local government and to other statutory bodies and organisations.

Responsibilities

Communications car and cycle parks - footway lighting - public footpaths, bridleways and right of way-signs (warning signs, place names and so on) - postal and telephone facilities (a Parish Council may act as guarantee to the authorities for any losses to the continued provision of these facilities to a parish) - public transport initiatives (making of grants, fare concession schemes and so on) - traffic calming measures.

Health and well-being public toilets - water and drainage (cleaning of ponds, ditches and drains) - litter management - crime prevention (installation of equipment, establishment of schemes for detection or prevention of crime).

Outdoors allotments - sports and recreation, play areas - roadside verges - open spaces, parks and greens - commons (power to protect) - swimming pools - seats and shelters.

Various buildings provision and maintenance of halls - indoor recreation - public clocks.

Entertainment, the arts and tourism provision of entertainment, maintenance of bands, erection of flagpoles, advertising to encourage visitors - and so on.

Care of the dead provision, or contribution to, burial grounds - maintenance of war memorials

Planning Parish Councils can choose to comment on local planning applications. The District Council has to take into account these comments (but it not bound by them), and is obliged to inform the Parish Council of the outcome of applications on which it has commented

Byelaws Parish Councils have a general power to make byelaws for the good rule and government of its area.

Education Parish Councils have the right to appoint a governor to each county or voluntary primary school in its area.

Charities Parish Councils may be concerned with 'Parochial charities'; charities 'The benefits of which are ...confined to the inhabitants of the parish".

Parish Councils can also spend additional money (up to £3.50 per elector) on other items and initiatives; for "any purpose which in its opinion is of direct benefit to its area of to the inhabitants'.

Councillors

The Councillors have an active interest and concern for their local community.  They represent local people and work in partnership with them and others when necessary.  They help facilitate the provision of local services and facilities and take decisions that form the policy of the Council.

Councillors are not paid and have to abide by a local government Code of Conduct and declare their financial interests in the parish.  Councillors must also declare a personal or prejudicial interest in any matter under discussion at a parish council meeting.

Your Parish Councillors: see here.

Rooksdown Borough Councillor: Simon Bound (email: This email address is being protected from spambots. You need JavaScript enabled to view it.)

Rooksdown County Councillor: Robert Taylor (email: This email address is being protected from spambots. You need JavaScript enabled to view it.)

Council

Next Meeting

Monday 24th July 2017 at 9:00pm - To be held at The Community Centre, Park Prewett Road. Members of the public are welcome to attend. Meeting Agenda are usually published in the week before the meeting.

Previous Meetings

The last full meeting was on 26th June 2017, and minutes of this are awaiting approval.

The latest meeting for which minutes are available is 22nd May 2017. All previous meeting minutes are in the Downloads area.

Issues under discussion

  • Park Prewett Main Hall / Barn / Shops
  • New Allotments
  • Development / Planning Applications
  • Traffic Management / Speedwatch
  • Skate Park
  • Manydown
  • Handyman
  • Rooksdown Together

Council Finance 

Precept

The Parish Council’s main income is via the precept (a mandatory demand) issued on Basingstoke & Deane Borough Council.  Under the Council Tax legislation, the precept covers the Parish Council’s needs for the ensuing financial year. This runs from 1st April to the following 31st March for all local authorities.  Basingstoke & Deane Borough Council collects the amount precepted as part of the Council Tax levied on the Council Tax payers in the parish.

At the Full Council meeting held on 23rd January it was resolved that the precept for the Financial year ending 31st March 2018 would be £27,633.

The Precept is paid in 2 installments in April and September

The Budget for 2017/18 set can be found here (link to be added)

Grants

The Parish Council receives the following Annual grants from Basingstoke and Deane 

  • Government grant for the Council Tax support Scheme £1361.00
  • Limited Grant of £1,100
  • Other Grants are available to the Parish Council and applied for a need basis 

Financial Year End 

The unaudited annual accounts for the year are presented At the Annual Parish Assembly, this is the meeting of the electorate and is held annually between 1 March and 1 June,.  The unaudited annual accounts for the year ended 31 March 2017 are available for viewing here. 

The Parish Council must complete an Annual Return, this summarises its activities for the financial year.  The Annual Return incorporates Accounting statements, Annual Governance statements, an Internal Audit report and an External Auditor's certificate and opinion. BDO LLP was appointed as External Auditor to audit the annual return for 5 years from 2012/13 in September 2012. 

The External Auditor will set a date when local electors can ask questions about the accounts and this will be advertised on the notice boards and on the website.  The accounts and other documents will be available for inspection prior to the audit.  The exercise of public rights commences on 17th June 2016 for a period of 30 days to include the first 10 working days of July and will end 28th July 2016. 

Additionally, Once audit has been completed, the accounts (with any attached notes and the audit opinion) will be displayed on the notice boards and website for 14 days.

Grants

Rooksdown Parish Council has a budget for the award of grants. The Council can only award grants using certain legal powers; specific powers allow the Council to provide funding for specific activities or projects which the Council feels will be of benefit to Rooksdown and its residents. e.g. grants to a sport club, for a music festival or towards community celebrations of special events such as the Queen’s Diamond Jubilee. Where no other power is available, the Council may decide to use its power under Section 137 of the Local Government Act 1972, to award a grant where it feels that to do so will benefit some or all of its residents or some or all of the area. Grants to individuals and where residents of Rooksdown would not benefit are not permissible.

Grant applications are considered at Full meetings and, therefore, applications and any supporting documentation should be received by the Clerk at least 5 days before a meeting so it can be included on the agenda.

All applications must be accompanied by appropriate accounts or supporting financial information.  Forms and the supporting information must be sent to the Clerk to the Council.
Electronic submission is the preference to This email address is being protected from spambots. You need JavaScript enabled to view it. although the grant form can be posted to the Parish Clerk at our address below.


The Grant application form can be downloaded here.
The Grant criteria can be down loaded here.

Dates for your diary

Parish Meetings are generally held on the 4th Monday of the Month (except December & August) and will be held at The Community Centre from 7:45 to 10:00. Should you have any queries that you would like the Parish Council to raise on your behalf, please contact the Rooksdown Parish Clerk, email This email address is being protected from spambots. You need JavaScript enabled to view it.